Kerala Revised Pay Rules – Detailed Notification dt. 20.1.2016
The Finance Department of Kerala State Government has published an important G.O. on Revision of Pay and Allied Matters for the employees working under State Govt.
GOVERNMENT ORDER ON THE RECOMMENDATIONS OF THE TENTH PAY REVISION COMMISSION ON REVISION OF PAY AND ALLOWANCES OF STATE GOVERNMENT EMPLOYEES AND TEACHERS
G.O.(P) No.7/2016/Fin. Dated 20/01/2016
GOVERNMENT OF KERALA
Revision of Pay and Allied Matters – Recommendations of the Tenth Pay Revision Commission – Implementation – Orders issued.
FINANCE (PRC–D) DEPARTMENT
G.O. (P) No.7/2016/Fin. Dated, Thiruvananthapuram, 20th January, 2016
Read :-1. G.O.(Ms) No.583/2013/Fin Dated 30/11/2013
2. G.O.(Ms) No.79/2014/Fin Dated 22/02/2014
3. G.O.(Ms) No.358/2015/Fin Dated 13/08/2015
Government vide the Orders read as 1st and 2nd papers above appointed the 10th Pay Revision Commission with the following Terms of Reference:
i) To suggest modifications, if found necessary, for the pay and allowances of
a. Posts under Government Service, including Part-time Contingent Service and Casual Sweepers.
b. Posts under Education Institutions of the Government, Aided Schools and
Colleges and also such institutions covered by Direct Payment Scheme, including employees in part-time posts and casual sweepers and excluding those posts covered by UGC/AICTE schemes of Scales of Pay and also posts for which, Central Scale of Pay have already been allowed such as Teaching Staff in Medical Colleges and Judicial Officers etc. and
c. Posts under Local Bodies and Universities except those covered by AICTE/UGC/Central Schemes.
- ii) To examine the present structure of Pay and Allowances and Other Emoluments and Service conditions including, promotional avenues and fringe benefits available to the above categories of employees and suggest changes, if any, required.
iii) To examine the scope of introducing non-cadre promotion to various categories of both gazetted and non-gazetted posts who continue in the entry cadres for long periods of service, in the lines of the Career Advancement Scheme, which has been introduced for professional categories.
- iv) To examine and suggest changes, if any, to the benefits available to Service Pensioners.
- v) To consider the scope of extending the benefits which are available to Central Government employees at present, but not available to the State Government employees.
- vi) To look into the anomalies created by the last Pay Revision, due to undue and unexplainable hike given to certain categories of employees and make suggestions to rectify the same.
vii) To look into the cases of anomalies in the last Pay Revision specifically referred to the Commission by Government and suggest remedial measures.
viii) To examine the scope and viability of introducing a new health package as in Central Government/any other State Government/Other Sectors for the employees and service pensioners of the State and make recommendations thereon.
- ix) Feasibility of introducing a Health Insurance Scheme for employees and pensioners by collecting premium from them.
- x) To examine the present Civil Service set up as a whole and make suggestions to increase efficiency, social accountability and making Civil Service more people friendly in the light of newly enacted Right to Service Act, 2012.
- xi) To review the existing systems of lateral entries to different categories of posts in State Government Service and to make recommendation for streamlining selection procedure for such lateral entries.
xii) To consider feasibility of deployment of IT enabled services with a view to reduction of cost of public services and to make suitable recommendations thereon.
xiii) To review the existing rules and procedures for fixation of pay and suggest methods for simplification thereof with a view to reduce cost and time spent on such exercises.
xiv) To assess and indicate the additional financial commitment on account of implementation of its recommendations, indicating the methodology/ assumptions adopted for such assessment.
- The Pay Revision Commission submitted its report to Government in two parts- Part I of the Report on 13/07/2015 and Part II of the Report on 31/12/2015. As per the Government Order read as 3rd paper above, Government have constituted a Cabinet Sub Committee to study and submit suggestions on the recommendations of the Pay Revision Commission. The Cabinet Sub Committee, after detailed examination of Part I of the Report, has submitted its recommendations. After carefully considering the recommendations, Government are pleased to issue orders as contained in the subsequent paragraphs.
Revised Scales of Pay
- The existing scales of pay will be revised as shown in the Annexure-I to this Government Order. The revised scales will come into force from 01/07/2014. The revised scales of pay of different categories of posts in various Departments are shown in Annexure-XVI.
- The revised scale of pay assigned to any post on the basis of any personal scale of the incumbent appointed against such post should not be treated as the revised scale of pay of the sanctioned post but only as the incumbent’s personal scale.
- The rules for fixation of pay in the revised scales of pay are given in Annexure-II. Some illustrations for fixation of pay are shown in Annexure-II A. Proforma for statement of fixation of pay in the revised scales of pay is given in Annexure-II B. Ratio/Percentage Based Grade Promotions
- The existing and the modified ratio/percentage based grade promotions to various categories of posts are indicated at the appropriate places under Common Category/Department schedule of posts in Annexure-XVI. The asterisks assigned adjacent to each category will have the meaning assigned in the footnote at the end of each schedule. The existing ratio/percentage based grade will continue unless modified in this Order. The modified ratio/percentage based grade promotion will have effect from 01/04/2016.
Time Bound Higher Grade Promotion scheme
- The existing time span of 8, 15, 22 years for allowing Time Bound Higher Grade (TBHG) promotion will continue. The existing time span of 27 years for accruing 4th TBHG will continue and this grade is limited to employees coming under the scales of pay ranging from 16500-35700 to 19000-43600. Revised rules for allowing TBHG promotions are incorporated in Annexure III. The date of effect of the same will be 01/02/2016.
TBHG to School Teachers
8.(1) Lower Primary and Upper Primary School Teachers working in Government/Government Aided Schools will be allowed Grade Promotions as Grade I, Senior Grade and Selection Grade on completion of 8,15 and 22 years of service respectively as LPSA/UPSA. LP/UP school Headmasters will be allowed TBHG on completion of 8 years as Headmaster or 28 years of service as Headmaster and LPSA/UPSA taken together and another grade promotion on completion of 20 years as Headmaster.
But on becoming eligible for Higher Grade Promotion in the post of Headmaster, the notional Senior Grade/Selection Grade enjoyed by them based on the length of service as teacher had they continued as teacher need not be reviewed.
(2) High School Assistants will be allowed higher grade promotions as High School Assistant (Higher Grade), High School Assistant (Senior Grade) and High School Assistant (Selection Grade) in the scales of pay of Rs. 32300-68700, Rs.35700-75600 and Rs.36600-79200 respectively on completion of 7, 15 and 22 years of service.
(3) Higher Secondary School Teacher/Vocational Higher Secondary School Teacher/Non Vocational Higher Secondary School Teacher will be allowed two TBHG promotions as Higher Secondary School Teacher/Vocational Higher Secondary School Teacher/Non Vocational Higher Secondary School Teacher (Higher Grade) and Higher Secondary School Teacher/Vocational Higher Secondary School Teacher/Non Vocational Higher Secondary School Teacher (Selection Grade) on completion of 8 years and 15 years of service in the scales of pay of Rs.40500-85000 and Rs.42500-87000.
(4) TBHG to teachers will be regulated as per the existing Government Orders relating to TBHG and all other conditions contemplated in various Government Orders issued by the General Education Department from time to time for the grant of TBHG.
Other conditions for Time Bound Higher Grade to teachers (including method of pay fixation) will be as indicated in Annexure-III.
TBHG to Doctors
- The entry cadre of Medical Officers in Health Service Department, viz. Assistant Surgeon, Dental Assistant Surgeon, and equated categories and Assistant Insurance Medical Officer (Allopathy) of Insurance Medical Services Department will be allowed the scales of pay of respective promotion posts as TBHG on completion of 8 and 15 years of service. The existing conditions will continue to apply for the grant of TBHGs.
TBHG to Civil Police Officer/Police Constable
- Civil Police Officers/Police Constables in Police Department will be allowed four Time Bound Higher Grade in relaxation to Para 2 in Annexure-III to this order. Qualified incumbents for promotions to respective posts will be allowed the scale of pay of Rs.27800-59400, Rs.30700-65400, Rs.32300-68700 and Rs.35700-75600 on completion of 8,15,22 and 27 years of service respectively as 1st,2nd,3rd and 4th TBHG.
Career Advancement Scheme
- The Pay Revision Commission has recommended a review of the existing designation system in the Career Advancement Scheme so as to avoid situations of a regular cadre officer with a subordinate officer but with a higher designation (NonCadre) reporting to him. Accordingly, with a view to avoiding administrative inconsistency the present system of conferring higher designation will be dispensed with. The guidelines for the Career Advancement Scheme are revised as follows:
(1) Only the directly recruited employees to the posts for which professional degree is the basic qualification for appointment in the entry post will be allowed the scale of pay of respective promotion posts as appended in Annexure-IV to this order on completion of 8 and 15 years of service.
The existing system of giving designation of the respective promotion post as Non-Cadre shall be discontinued. However, on their retirement from service, they will be deemed to have retired from the Non-Cadre post corresponding to scale of pay at the time of retirement.
(2) Scale of pay of the promotion post will be admissible only if corresponding regular promotion post exists in that Department.
(3) Only Officers who have the prescribed qualifications for the respective regular promotion posts will be allowed higher scale of pay.
(4)All the conditions applicable for reckoning qualifying service for Time Bound Higher Grade will apply for calculation of qualifying service for career advancement scheme also.
(5) The benefit of Career Advancement Scheme and Time Bound Higher Grade Scheme will not be allowed simultaneously. In cases where intermediary higher grade post exist between two cadre posts, promotion to such higher grade will be allowed with no change in pay and scale of pay to those who benefited under the Career Advancement Scheme.
(6) The officers who are placed in the higher scale under Career Advancement Scheme will not exercise the delegation of power of the respective regular promotion posts. They shall continue to discharge the duties of their respective cadre posts.
- The existing scheme of allowing stagnation increment will continue. Maximum number of stagnation increments allowed will be five, out of which four will be annual and fifth one biennial, subject to the condition that maximum basic pay after adding stagnation increment shall not exceed the maximum of the master scale of Rs. 1,20,000.
- The revised scale of pay has been formulated after merging the full Dearness allowance of 80% as on 01/07/2014 with the basic pay. That is, 239.92 points of 7 AICPI (IW)(2001=100) has been neutralised and 239.92 points of AICPI (IW) shall be taken as the index factor for calculating further DA with effect from 01/07/2014. Therefore, the new formula to be adopted for the calculation of further DA is as follows:
Dearness Allowance = (Average AICPI for past 12 months – 239.92 ) X 100 /239.92
Accordingly, the rates of Dearness Allowance admissible with effect from 01/07/2014 will be as follows:
Date Rate of DA Total DA
01/07/2014 0% 0%
01/01/2015 3% 3%
01/07/2015 3% 6%
House Rent Allowance
- The revised rates of House Rent Allowance payable under different pay ranges and classification of cities/places are as shown below:
Sl.No Pay Range B2 Class Cities & above Other Cities/Town Other places
1 16500-26500 1500 1250 1000
2 27150-42500 2000 1500 1250
3 43600-68700 2500 1750 1500
4 70350 & above 3000 2000 1750
- The State Government employees working in New Delhi and other states will be eligible for House Rent Allowance at Government of India rates as applicable at those places.
- B2 class city and above for the purpose of HRA means the cities of Thiruvananthapuram, Kollam, Kochi, Thrissur, Kozhikode and Kannur.
- Government Institutions situated within a radius of 3 kilometres from Civil Station Kakkanad, and in the case of other cities (mentioned in Note 2) within 1 Kilometre will be considered as B2 Class city and above for the purpose of granting House Rent Allowance and City Compensatory Allowance. 4. The employees working in Forest complex at Mathottam (Kozhikkode) is eligible for HRA at the rates applicable to the city limits of Kozhikkode.
- Other Cities and Towns include all other Municipal areas and townships as well as District and Taluk headquarters not coming under B2 class city & above.
- Rent at the following rates will be recovered from Government employees residing in Government quarters with effect from 01.02.2016.
Those who are in the scale of pay up to 32300- 68700 No recovery
Those who are in the scale of pay of and above 35700-75600 2% of basic pay
For employees who do not come under the State Government scales of pay (e.g. All India Service Officers, those on UGC/AICTE/NJPC scale), existing orders and rates will continue
City Compensatory Allowance 16. The revised rates of City Compensatory Allowance allowed for employees working in the offices located in the B2 Class cities will be as follows:
Pay Range Amount (Rs.)
70350 & above 500
- The cost incurred towards the purchase of spectacles will be reimbursed subject to a maximum of Rs.1200. Reimbursement will be allowed once in five years.
- The existing rate of Footwear Allowance to eligible categories will be enhanced to Rs.450 per annum as shown in Annexure VII. The eligibility conditions will remain the same.
Special Commando Allowance
- Special Commando Allowance @ 15% of basic pay will be allowed to special commandos in Police Department irrespective of the rank or branch or the police unit to which they belong. This allowance is subject to the following conditions:
- Maximum number of persons eligible for this allowance shall not exceed 60 at a time.
- The physical and commando efficiency of individuals enjoying this allowance should be assessed annually by a competent board appointed for the purpose and list of commandos eligible for this allowance should be published by the appropriate authority.
- The standard and training of commandos should be continuously monitored.
- The allowance shall be discontinued to those who are found not satisfactory in maintaining the required standards.
- Fresh personnel who pass the test and undergo competent training should be taken into the commando Platoon to replace those who cease to be commandos.
- The revised rates of Training Allowance payable to officers of the Police Training College, Thiruvananthapuram and Kerala Police Academy, Thrissur will be as follows:
|Designation||Rate per month (Rs.)|
|Vice –Principal, Police Training College (SP)||1600|
|Designation||Rate per month (Rs.)|
|Senior Law Lecturer (CI)/Law Instructor (CI)||1300|
|Senior Drill Instructor (Armed Police Inspector)||1300|
|Drill Instructor (Armed Police Inspector/Reserve Sub Inspector)||1100|
|Assistant Law Instructor (Sub Inspector)||1100|
|Assistant Drill Instructor (Head Constable/Havildar)||800|
|Assistant Sub Inspector (from Battalions)||900|
|Armed Police Inspector||1300|
|Armed Police Sub Inspector||1100|
|Senior Instructors and Instructors||1300|
- The Project Allowance payable to Project Officer, Tribal Development Officer and Tribal Extension Officer in the Scheduled Tribe Development Department will be at the rate of Rs. 500/- per month.
Hill Tract Allowance
- The rate of Hill Tract Allowance admissible to employees under different pay ranges will be as shown below:
|Pay range||Rate per month (Rs.)|
|30700 and above||500|
|Above 18500 and below 30700||450|
|Up to 18500||300|
Special Allowance to differently abled employees
- The rate of Special Allowance admissible to differently abled employees is revised to Rs.800 per month. The existing conditions for sanctioning the allowance will continue.
Education Allowance to the Parents having differently abled children
- The rate of Education Allowance admissible to parents who have mentally/physically challenged children studying in general schools and special 11 schools will be enhanced to Rs.600 per month. The other existing conditions for the admissibility of this allowance will continue.
Child Care Allowance
- Child Care Allowance admissible to female employees and single parent male employees (wife expired/legally divorced) having mentally/physically challenged child/ children will be revised to Rs.1500 per month, and the annual ceiling for each child is fixed at Rs.18000. The existing conditions for availing the allowance will continue.
Special Allowance to employees working in New Delhi
- The following allowances are admissible to State Government employees working in State Government offices in New Delhi:
(a) New Delhi allowance @ 10% of basic pay subject to the maximum of Rs.8000.
(b) Transport allowance @ Rs.750 p.m.
(c) Warm cloth allowance @ Rs.5000 once in four years.
(d) Uniform allowance @ Rs.3000 for summer season and Rs.1800 for winter season once in two years.
(e) Shoe allowance @ Rs.1200 per annum.
(f) Educational allowance @ Rs.600 p.m. per child subject to the maximum of 2 children.
(g) Special Allowance to cooks @ Rs.500 p.m.
(h) Mobile Phone Allowance @ Rs.600 p.m. to the officer in charge of Norka Cell, New Delhi.
(i) LTC/HTA once in two years for visiting home town with family and once in a year for single travel (for the officer only).
(j) Special Allowance to Protocol Officer, Assistant Protocol Officer in New Delhi at the same rate as admissible to equivalent cadres in General Administration (Political A) Department.
Other Specific Allowances
- The following allowances will be revised as shown in the respective annexures. Allowances which are not specifically mentioned therein shall be treated as withdrawn.
(1) Special Allowances:-
The revised rates of Special Allowance and the list 12 of employees eligible will be as shown in Annexure-VIII. Special Allowance except in cases where it is admissible as percentage of basic pay will be enhanced @10% of the amount provided now, on the 1st day of every financial year (1st indexing will be done with effect from 01/04/2017) and rounded off to the nearest multiple of ten, subject to the condition that such enhanced total shall not exceed Rs.2000.
(2) Compensatory Allowance:-The revised rates of Compensatory Allowances and the list of categories eligible are shown in Annexure-IX.
(3) Risk Allowances:- The revised rates of Risk Allowance and the list of employees eligible will be as shown in Annexure-X. Risk allowance also will be allowed annual enhancement @ 10%as in the case of Special Allowance.
(4) Non-Practising Allowance:- The revised rates of Non Practising Allowance and the list of categories eligible will be as shown in Annexure-XI.
(5) Uniform Allowance:-The categories of posts, the Uniform Allowance payable and the periodicity of payment will be as shown in Annexure-XII. Payment of Uniform Allowance will be subject to the following conditions:
(a) Uniform Allowance is inclusive of stitching and washing charges and cost of cloth.
(b) Uniform specifications (colour, type, item, size etc.) have to be fixed by the Head of the Department concerned in respect of different categories of employees under his control.
(c) The employees who are recipient of uniform allowance should wear uniform during duty time. The controlling officers should ensure the position and are free to discontinue sanctioning Uniform Allowance and even recover the amount already paid if an employee is seen not wearing uniform during duty time.
(6) Additional Special Allowance:-The revised rates of Additional Special Allowance and the list of categories eligible will be as shown in Annexure-XIII.
(7) Permanent Travelling Allowance:-The revised rates of Permanent Travelling Allowance and the list of categories eligible will be as shown in Annexure XIV.
(8) Permanent Conveyance Allowance:-
The revised rates of Permanent Conveyance Allowance and the list of categories eligible will be as shown in Annexure-XV.
- The revised rate of charge allowance will be 4% for holding full additional charge and that for discharging current duties will be 2% of the minimum of the scale of pay of additional post, with effect from 1/02/2016. The maximum period for which charge allowance is payable will be 3 months.
29.(1) Classification of Officers:-For the purpose of travelling allowance, Officers are classified into the following four grades
|Grade I||All Officers who draw an actual basic pay of Rs.50400 and above and Heads of Departments, Private Secretary to Ministers and All India Service Officers irrespective of the Pay drawn by them.|
|Grade II (a)||Officers with actual basic pay of Rs.42500 and above, but below Rs.50400|
|Grade II (b)||Officers with actual basic pay of Rs.27800 and above, but below Rs.42500. Non gazetted Officers, other Last Grade Servants when they accompany the Governor and Ministers will be treated as Grade II (b)|
|Grade III||Officers with actual basic pay of Rs.18000 and above, but below Rs.27800|
|Grade IV||Officers with actual basic pay below Rs.18000|
Note: For this purpose, basic pay includes Personal Pay.
(2) Class of travel:-The eligible class of travel by train for each grade will be as follows.
|Grade I||II AC|
|Grade II (a)||I Class. If the train doesn’t have I Class, II AC.|
|Grade II (b)||III AC. If the train does not have III AC, I Class.|
|Grade III||II Class|
|Grade IV||II Class|
(3) Air Journey:- Officers in the revised scale of pay of Rs.55350-101400 and above will be eligible for air journey.
(4) Mileage Allowance:-Mileage Allowance for road journey will be enhanced to Rs.2 per Kilometre for all grades of officers.
(5) Incidental Expenses (Road/Rail/Air journeys):-The revised rates of incidental expenses for rail/road/air journey will be as follows.
|Grades||Road/Rail Rate (Rs) per Km||Air Rate per journey|
|Grade I||0.80||Limited to 1 Daily Allowance|
|Grade II (a)||0.60|
|Grade II (b)||0.50|
(6) Daily Allowance:-The revised rates of Daily Allowance for different grades of employees are as follows.
|Grades||Inside State (Rs.)||Outside State (Rs.)|
|Grade II (a)||320||450|
|Grade II (b)||320||450|
(7) Classification of Government Officials for carrying personal effects on transfer:-
The classification of government officials for the purpose of carrying personal effects on transfer will be as follows:-
|SI. No||Category of Officers||Weight (kg)|
|1||Officers whose actual basic pay is Rs.50400 and above||3000|
|2||Officers whose actual pay is Rs.27800 and above but below Rs.50400||2000|
|3||All other Officers||1500|
(8) Loading and unloading charges for journeys on transfer:-
The revised loading and unloading charges admissible to different grades of officers for journeys on transfer will be as follows.
|Grade I||800 at each end|
|Grade II (a)||450 at each end|
|Grade II (b)||450 at each end|
|Grade III||400 at each end|
|Grade IV||400 at each end|
(9) Reimbursement of room rent:-
The revised rates of reimbursement of room rent admissible to Officers for stay outside the State subject to the production of voucher are given below:
|Grades||New Delhi, Mumbai, Kolkata, Chennai (Rs.)||Other Cities/Towns outside State (Rs.)|
|Grade II (a)||2000||1500|
|Grade II (b)||1600||1000|
(10) Taxi fare for Grade I Officials:-
Grade I Officials travelling to metropolitan cities and other larger cities are allowed to hire taxies as in the case of Government of India Officials. They are entitled to taxi fare at the rates fixed by Government from time to time for journeys on tour from residence to airport/railway station/bus stand and back. The existing status will be continued.
(11) Auto Rickshaw/Taxi fare for journeys on tour:-
Auto rickshaw/Taxi fare at the rate fixed by the Government from time to time will be allowed. Maximum number of such journeys allowed a day will be two (plus one journey per tour from residence to airport/railway station/bus stand and one journey from airport/railway station/bus stand to residence) limiting the maximum distance of single journey as 15 kilometre as per rate fixed by government from time to time.
(12) TA Ceiling:-
The existing rates of monthly/quarterly TA ceiling will continue until Government issue orders enhancing the same.
- The existing scheme of medical reimbursement in the State will continue.
House Building Advance
- The existing system of sanctioning House Building Advance to government employees with a maximum amount of 50 times of basic pay will continue. The maximum limit will be enhanced to Rs.20 lakh. It will have effect for the applications received on or after 01/04/2016.
Surrender of earned leave
- The existing system of surrender of earned leave for 30 days in a financial year will continue.
Leave Travel Concession
- The existing scheme will continue.
Special Leave for undergoing Organ transplantation
- Special leave for 90 days will be allowed to employees who are undergoing kidney and other major organ transplantation. Detailed orders in this regard will be issued later.
Part-Time Contingent Employees
- (1) The existing scales of pay of various categories of Part-Time Contingent employees including Patient Employees in Health Services Department are revised as follows with effect from 01/07/2014.
|Category||Existing Scale of Pay|
|Category I||5520-120-6000-140-6700- 160-7500-180-8400||10620-240-12300-260-13600- 300-15100-340-16460|
|Category II||4850-110-5400-120-6000- 140-6700-160-7500||9340-220-11100-240-12300-260- 13600-300-14800|
|Category III||4250-100-4850-110-5400- 120-6000-140-6700||8200-200-10000-220-11000-240- 12300-260-13340|
(2) The method of fixation of pay in the revised scales of pay is given in Annexure-VI. Some illustrations for fixation of pay are shown in Annexure-VI B.
(3) The existing scheme of granting one additional increment each on completion of qualifying service of 8,15,22 and 27 years will continue.
Note:-The additional increment will be granted on completion of qualifying service and it will not affect the normal increment dates. The maximum number of such increment admissible shall be limited to one, two, three and four respectively on completion of 8,15,22 and 27 years of qualifying service including the benefit availed as per G.O (P) No.85/2011/Fin dated 26/02/2011.
(4) Part-Time Contingent employees will be given stagnation increment. Maximum number of stagnation increments allowed will be three, out of which two will be annual and the third one biennial.
(5) Part-Time Contingent employees working in designated cities shall be eligible for City Compensatory Allowance @ Rs.100 per month. The existing Hill Tract Allowance to employees who are working in designated area will be enhanced to Rs.300 per month.
- The existing remuneration of Rs.4000 per month admissible to casual sweepers will be enhanced to a consolidated amount of Rs.6000 per month with effect from 01/04/2016.
- The revised scales of pay and other benefits, sanctioned in this order, will be applicable to all State government employees, staff of aided schools, colleges and polytechnics (excluding those covered by UGC/AICTE scale of pay and also posts for which central scales of pay have already been allowed such as staff of Medical College, Judicial Officers drawing pay as per the recommendation of Shetty Commission/Padmanabhan Commission) full time employees borne on the contingent and work charged establishment employees of local bodies and personal staff of Chief Minister, Other Ministers, Leader of Opposition, Government Chief whip and MLAs to whom State scales of pay apply. Those State government employees who are not on the State scales of pay (e.g. Those on UGC/AICTE scale of pay), will get other benefits and allowances at revised rates if they were entitled to such benefits and allowances before implementation of this Order. Para 35 of this Order is applicable to Part- Time Contingent employees and Para 36 is applicable to Casual Sweepers.
- In respect of Public Sector Undertakings, Statutory Corporations/Boards, Autonomous Bodies and Government grant-in-aid institutions, where State scales of pay and DA rate are allowed to the employees, formal approval/sanction of the government will have to be obtained for extending the revised pay scales and other benefits to their employees.
Amendments to Rule 28A and 37(a) Part I KSR
- As per the existing Rule 28 A Part I KSRs which took effect from 26.03.2006, where an Officer holding a post in a substantive, temporary or officiating capacity is promoted or appointed in a substantive, temporary or officiating capacity to another post carrying a higher time scale of pay, his initial pay in the higher time scale of pay shall be fixed at the stage next above the pay notionally arrived at in the lower time scale of pay by increasing the actual pay drawn by him in the lower time scale by one increment. A promotee is given the following options to elect the date on which his pay is to be fixed in the higher time scale of pay under Rule 28 A:
Option (a): Pay will be fixed in the higher time scale of pay on the date of promotion, under Rule 28 A.
Option (b):Pay on the date of promotion will be initially fixed at the stage of the higher time scale of pay of the promoted post next above the pay in the lower time scale. Thereafter fixation of pay under Rule 28 A will be allowed, based on the pay in the lower post on the date of increment in the lower post.
Prior to 26.03.2006, Rule 28 A Part I KSRs had operated without any options for fixation of pay. It had allowed only initial fixation on the date of promotion and a refixation whenever there was a change of pay in the lower time scale.
- The method of fixation of pay contemplated under Rule 28 A ibid in force prior to 26.03.2006 will be restored with effect from 01/02/2016. Accordingly, where an officer holding a post in a substantive, temporary or officiating capacity is promoted or appointed in a substantive, temporary or officiating capacity to another post 19 carrying a higher time-scale of pay, his initial pay in the higher time-scale of pay, shall be fixed at the stage next above the pay notionally arrived at in the lower timescale of pay by increasing the actual pay drawn by him in the lower time-scale by one increment. A refixation of pay will be allowed whenever there is a change of pay in the lower time-scale. Fixation of pay will be done as above in respect of promotions/appointments taking effect from that date onwards. However, Rule 28 A Part I will not apply to promotions/appointments to posts carrying higher time scale of pay, the minimum of which exceeds Rs.68700. In such cases fixation will be allowed under Rule 37 (a),Part I KSRs.
- In all cases of Time Bound Higher Grade promotions to higher scales of pay, the existing practice of fixation of pay under Rule 28 A Part I KSRs will continue without the option facility. Detailed guidelines for fixation of pay are shown in Annexure III.
- In all cases of regular promotions from time bound grades to posts (equivalent to that of the grade post) carrying the same or higher time scale of pay, the pay in the promoted scale will be fixed in terms of Rule 30 Part I KSRs. The next increment in the same or higher scale will fall due on the date of increment in the time bound grade scale.
- Where promotion/appointment by transfer to posts happen to have the same scale of pay of the feeder category posts, one advance increment will be granted to the incumbents appointed by promotion or by transfer to posts carrying the same scale of pay as the feeder category posts without prejudice to the normal increments. This advance increment will not be granted in the case of promotion from time bound higher grade to a regular promotion post in the same scale of pay and in the case of appointment to interchangeable posts in the same scale of pay. This will take effect from 01.07.2014.
- In the case of an officer who was promoted prior to 01.07.2014 and enjoyed the benefit of fixation of pay under Rule 28 A Part I KSRs on the date of increment in the pre-revised lower scale due after 01.07.2014 in terms of option(b), his pay in the 20 revised scale of the promoted post on the date of increment in the pre-revised lower scale will be fixed at the stage next above the pay notionally arrived at in the promoted scale by increasing the actual pay drawn by him in that time scale by one increment.
Date of Effect
- The date of effect of the revised scales of pay will be 01/07/2014. Revised pay will be admissible with the salary of February 2016. The date of effect of revised rates of monthly allowance will be 01/02/2016. Modified ratio/percentage based higher grade promotions, other periodical allowances will have effect from 01/04/2016. Modification to Rule 28A and 37(a), Part I KSR (vide Paras 39-44 above) will apply to promotions taking effect from 01/02/2016.
- The revised pay and allowances will be granted in cash from February 2016. Employees will be entitled to draw arrears on account of pay revision in four installments, each at 25% of the arrears, in cash on 1.4.2017, 1.10.2017, 1.4.2018 and 1.10.2018 respectively along with interest on the arrears not drawn as on the above dates at the rate of interest admissible on their Provident Fund. In the event of death of any employee, the entire arrears on account of pay revision not drawn by the employee will be paid along with interest accrued as on the date of death, to the legal heirs of the employee.
(For e.g. an employee entitled to Rs.1 lakh as arrears of pay revision, will be allowed to draw the first installment of Rs.25,000 on 1.4.2017 along with interest at the current rate on State Government Employee Provident Fund (say 8.7%) for 14 months on Rs. 1 lakh, the second installment of Rs.25,000 on 1.10.2017 along with interest at 8.7% for 6 months on Rs.75,000, the third installment of Rs.25,000 on 1.10.2017 along with interest at 8.7% for 6 months on Rs.50,000 and the fourth and last installment of Rs.25000 along with interest at 8.7% for 6 months on Rs.25,000.)
- The pay of all non-gazetted officers will be fixed in accordance with these orders by the Officers who draw and disburse their salary. The pay fixation statement of 21 those who draw salary on countersigned bills shall be approved by the countersigning authority. In the case of gazetted officers the drawing and disbursing officer concerned should take steps to get the revised salary fixed by the Accountant General. The pay fixation statement of non-gazetted employees should be pasted in the Service Book after countersignature by the Drawing Officer.
- (1) Pension contribution based on the pay in the revised scale of pay will be recovered from 01/07/2014. Foreign employers will arrange the remittance at the revised rates from 01/07/2014.
(2) In the case of employees who come under National Pension System, the pension contribution on the basis of revised scale of pay will be recovered from the salary of February 2016 onwards.
- Omissions/errors/inclusion of new category (temporary posts) if any, in respect of posts or scales of pay indicated in Annexure-XVI to this Order should be reported to Government by the Heads of Departments within a month positively from the date of this Order with relevant supporting documents for timely rectification. The Heads of Departments will be held responsible for any lapse in this regard.
- Arrear claims preferred in pursuance of these orders will be paid without precheck in relaxation of Article 53, Kerala Financial Code, Volume I.
- The Heads of Departments and other officers who inspect their subordinate offices, will check all cases of fixation of pay in the revised scales and indicate in the Service Books the fact of having checked the pay fixation. In case where fixation or grant of higher grade or payment of increased benefits is found to be incorrect, the inspecting officer should record the same in the Service Books concerned and instructions should be given to concerned officers to rectify the defects. In the Departments where there are arrangements for internal audit, the audit team shall review fixation of pay, verify the entries in the Service Book and record therein that such verification has been done. If defects are detected in the case of gazetted officers, the inspecting officers should 22 intimate them to the Accountant General for appropriate action.
- Certain changes ordered above will require amendment to the existing provisions in KSRs. Such amendments will be done separately with retrospective effect from the relevant date indicated in this order.
- Recoveries will be insisted upon where over payments are made on account of wrong fixation. If an officer competent to fix pay under these orders or approve/countersign the pay fixation has any doubt regarding the application of these orders, he shall seek clarification of the Pay Revision Cell in the Finance Department in Government before approving the pay fixation and disbursing the pay.
- Revised classification of Government employees into Group A, Group B, Group C and Group D based on the revised scales of pay is shown in Annexure-V.
- Detailed orders on pension and other related benefits will be issued by Finance Department separately.
- A Committee with the following composition is hereby constituted to examine the following and submit recommendations to Government.
- The recommendations in Part I of the Report of the Commission not specifically taken up in this Order
- Part II Report of the Commission
Chief Secretary – Chairman
Additional Chief Secretary (Home)
Additional Chief Secretary (Finance)
Director General (IMG)
Principal Secretary (Finance-Expenditure) – Convenor
Orders on the items referred to the Committee above will be issued appropriately after considering the recommendations of this Committee and after due consultation with representatives of employees.
By Order of the Governor,
Additional Chief Secretary (Finance)